Closing Date: Tuesday, April 30, 2024
Inuit Circumpolar Council (ICC) Canada seeks qualified vendors to design, develop and implement SharePoint sites in SharePoint Online.
Project Purpose and Goals
ICC Canada staff will use SharePoint as the central document management system, collaboration tool, and Intranet for the organization. Further, SharePoint will be used to streamline the creation of contribution agreements as well as to track funding requirements and cross-functional project deadlines via Microsoft Power Platform.
ICC Canada staff (approximately 20 individuals and growing) use a shared network drive system to store files. Migrating to a modernized SharePoint Online environment will improve staff access to information and allow for more streamlined collaboration.
The successful consultant will work collaboratively with both ICC Canada’s Archivist and Information Management Specialist to ensure the SharePoint sites meet the organization’s requirements:
- Construct document library structures based on information provided by the Archives team
- Implement automatic retention policies based on document type and date
- Design an engaging Intranet homepage that acts as a single point of access to key resources and communications including DocuSign capabilities as well as links to internal systems and shared Outlook calendars
- Migrate all relevant network server data (approximately 1 TB) to SharePoint
- Input managed metadata taxonomies, allowing for advanced discovery
- Advise on managing external access for document management
- Provide a final train-the-trainer session to the Information Management Specialist
Infrastructure must be designed with future multilingual capabilities in mind.
Project Timeline
The successful consultant will begin work in May/June 2024, with incremental SharePoint roll-out dates beginning in mid-August. Projected contract end date will be September 3, 2024.
Proposal Requirements
In addition to a brief opening statement outlining experience and interest, all consultants shall include the following information in their proposal:
- Organization name
- Contact person (name, email, and telephone number)
- Mailing address
- Year established
- Number of years offering SharePoint services
- Two references of recent work performing services of similar size and nature, including: the names of the organizations, contact person, telephone number, mailing address, brief description of work, and date completed
- Include any work done in partnership with an Inuit organization or government
- Must be signed by an authorized representative
Evaluation Criteria
Vendors will be evaluated based on the following requirements.
- Expert knowledge of SharePoint development, including the use of Microsoft Power Platform
- Schedule of proposed fees for project planning, development, and implementation
- Specification of ongoing support options, including pricing
Costs
It is expected that project costs will fall between $40,000 to $50,000 CAD. Please note that ICC Canada already has Microsoft 365.
Additional Information
This opportunity is open to businesses registered in Canada and can be completed remotely (ICC Canada offices are in Ottawa, Ontario).
All proposals must be submitted in through BambooHR.
Applicants who are a Beneficiary under a Land Claims Agreement will be given priority.
ICC is committed to a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, disability age, or veteran status. If accommodations are required during the application process, please reach out to the Director of Human Resources at jdurocher@inuitcircumpolar.com. We encourage applicants to self-identify.
We would like to thank all applicants in advance for their interest in ICC Canada; however, only those selected for an interview will be contacted.
About ICC Canada
The Inuit Circumpolar Council is an Indigenous Peoples’ Organization (IPO), founded in 1977 to promote and celebrate the unity of 180,000 Inuit from Alaska (USA), Canada, Greenland, and Chukotka (Russia). ICC works to promote Inuit rights, safeguard the Arctic environment, and protect and promote the Inuit way of life. As a not-for-profit organization, ICC Canada is led by a board of directors comprising the elected leaders of the four Inuit land-claims settlement regions: Inuvialuit, Nunatsiavut, Nunavik, and Nunavut. Staff members are responsible for day-to-day operations, under the direction of the executive director.